I'm Having Headaches
Cloud Philippines will be having it's 1st fan event of Saturday and being a part of the core group the started the whole thing I'm now deep into the planning and preparation for the whole event. Considering that most members are young students we took into consideration their finances in setting the fee for the event. We also used as a guage the attendance during the previous launch and events by Rain fans a few years back and made assumptions the venue we chose will be enough, aigoo we assumed too much.
Lai, Cha and I finally sat down last Friday and started a working budget. We had 26 people paid and confirmed members so we made a budget for 35 people the max that the place can accomodate. We made list of the food, drinks and utensils and was shocked that the total is already 80% of the amount we charged (Php200/USD$4.00). We made a promise to have freebies for everyone but with just a small change I opted to donate one of the items we are giving to the members so that the budget can cover for the other item. Good thing we decided before we made collections that the cost for the venue will be shouldered by Voltes.
Now for the fun part, we moved the deadline from Friday last week to Tuesday (yesterday) to accomodate the members who will be paying online. But Filipinos being fond of beating the deadline, we got calls and sms messages from members deep into the night pleading that they be allowed to attend the event. Our hearts are torn because it's after all an event organized for us Rain fans and those people making appeals are fans that we know from way, way back. But how can we squeeze them in an already crowded room. And even if we wished to get a function room in that hotel to accomodate more people, we have no budget to cover the expense. Even if Agent P, Lai, Cha and I exchanged text messages till 1 a.m. we can't find a workable solution.
It's another day and more pleading from members, huhuhu...... I wish we can come up with something tonight or an angel will suddenly fall down from the heavens and solve everything for us.
Lai, Cha and I finally sat down last Friday and started a working budget. We had 26 people paid and confirmed members so we made a budget for 35 people the max that the place can accomodate. We made list of the food, drinks and utensils and was shocked that the total is already 80% of the amount we charged (Php200/USD$4.00). We made a promise to have freebies for everyone but with just a small change I opted to donate one of the items we are giving to the members so that the budget can cover for the other item. Good thing we decided before we made collections that the cost for the venue will be shouldered by Voltes.
Now for the fun part, we moved the deadline from Friday last week to Tuesday (yesterday) to accomodate the members who will be paying online. But Filipinos being fond of beating the deadline, we got calls and sms messages from members deep into the night pleading that they be allowed to attend the event. Our hearts are torn because it's after all an event organized for us Rain fans and those people making appeals are fans that we know from way, way back. But how can we squeeze them in an already crowded room. And even if we wished to get a function room in that hotel to accomodate more people, we have no budget to cover the expense. Even if Agent P, Lai, Cha and I exchanged text messages till 1 a.m. we can't find a workable solution.
It's another day and more pleading from members, huhuhu...... I wish we can come up with something tonight or an angel will suddenly fall down from the heavens and solve everything for us.
posted by marissa at 9:38 AM
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